Global Privacy Notice.

Who This Notice Applies To

This Privacy Notice applies to users of Azion Overseas websites, applications, and digital platforms; job candidates and individuals who engage with our recruitment and workforce services; representatives of our clients, suppliers, and business partners; and other individuals whose personal information we process in the course of providing our services.

It explains how Azion Overseas handles personal information. Where a regional, client, employment, or service-specific privacy notice applies, that notice may provide additional information.

What We Mean by Personal Information

Personal information, or personal data, is information that identifies you or can reasonably be linked to you. It may include contact details, professional information, online identifiers, and—in limited circumstances—sensitive information such as identification, immigration, health, or background-check information where permitted by law and necessary for our services.

Information We Collect

We may collect information you provide directly, information created through your interaction with us, and information received from authorised third parties. This can include:

• Contact information, including your name, address, email address, and telephone number.
• Professional and organisation information, including your employer, role, department, work location, CV, qualifications, skills, employment history, and references.
• Device, browser, and usage information, including language preferences, time zone, IP address, cookies, and records of your use of our sites and services.
• Communications and interaction records, including enquiries, applications, interviews, events, and other correspondence with us.

Information from candidates

For candidates and participants in our recruitment processes, we may also collect employment preferences, desired roles, salary expectations, interview and training records, profile photographs, and other information relevant to identifying and supporting suitable opportunities.

Where lawful and required for a role or service, we may collect additional information such as government-issued identification, citizenship, immigration, visa and work-authorisation details, banking and tax information, date of birth, and information needed for background verification or compliance checks. We only collect this information where permitted by applicable law and, where required, with your consent.

How We Use the Information We Collect

We use personal information to provide and improve workforce, recruitment, talent-acquisition, and related services. This includes verifying identity; communicating with you; assessing candidate suitability; matching candidates with appropriate opportunities; managing client and business relationships; processing payments; responding to requests and complaints; and protecting our services and systems.

We may also use information to analyse service use and recruitment trends, improve our processes, conduct audits and compliance reviews, maintain records, prevent fraud, and meet legal or regulatory obligations. Where permitted by law, we may send relevant information or marketing communications; you can opt out of these communications at any time.

Our processing is based on one or more lawful grounds, including consent where required, performance of a contract or steps before entering into one, compliance with legal obligations, protection of vital interests, and our legitimate business interests.

Artificial Intelligence and Machine Learning

Where artificial intelligence or machine-learning tools are used in connection with our services, they may support activities such as analysing information, identifying relevant opportunities, and improving our processes. Appropriate safeguards, risk assessments, and human oversight are applied where required by law and our internal procedures.

How We Protect Personal Information

We use reasonable technical, organisational, and physical measures designed to protect personal information from unauthorised access, loss, misuse, alteration, or disclosure. These measures may include access controls, secure network infrastructure, monitoring and logging, incident-response procedures, employee training, supplier assessments, and confidentiality obligations.

No method of transmission or storage is completely secure. If we identify a security incident affecting personal information, we will take appropriate steps in accordance with applicable law.

How Long We Store Data

We retain personal information only for as long as necessary for the purposes described in this Notice, including to provide services, meet legal, regulatory, contractual, and operational requirements, resolve disputes, and enforce agreements. When information is no longer required, we will securely delete, anonymise, or otherwise dispose of it in accordance with our retention practices and applicable law.

Information We Disclose

We may disclose personal information to service providers and business partners who support our operations; clients and employers where necessary for recruitment and workforce services; affiliated entities; professional advisers; and public authorities or other parties where required or permitted by law.

We may also disclose information in connection with a merger, acquisition, financing, restructuring, sale of assets, or other business transaction. We require recipients to handle personal information appropriately and only for authorised purposes.

Links to External Tools and Resources

Our sites or services may link to third-party websites, tools, or resources. These organisations operate independently and have their own privacy practices. This Notice applies only to personal information collected and processed by Azion Overseas; we encourage you to review the privacy policy of each external service you visit.

Data Transfers

Azion Overseas may transfer personal information to countries outside the country where it was collected. Where we do so, we will apply appropriate safeguards and comply with applicable data-protection laws. For transfers from the EEA, the United Kingdom, or Switzerland to countries without an approved adequacy decision, we may use recognised transfer mechanisms such as Standard Contractual Clauses and any required supplementary measures.

Your Privacy Rights and Choices

Depending on applicable law, you may have the right to access, correct, delete, restrict, object to, or receive a portable copy of your personal information. You may also have the right to withdraw consent, opt out of certain processing, or lodge a complaint with a relevant data-protection authority.

To exercise a right, contact us using the details below. We may ask you to verify your identity before processing your request, and we will respond in accordance with applicable law. You may appoint an authorised representative to act on your behalf, subject to appropriate authorisation and verification.

Data Relating to Minors

Our services are not generally directed to children. If you are a parent or legal guardian and believe we may have collected personal information relating to your child, please contact us so that we can review the matter and take appropriate action.

Non-Discrimination

We will not discriminate against you for exercising privacy rights available to you under applicable data-protection laws. Please note that exercising certain rights may affect our ability to provide particular services where the relevant information is necessary for those services.

Updates to This Notice

We may update this Privacy Notice to reflect changes in our practices, technology, services, or legal requirements. Where changes are significant, we will provide notice as required by law and update the date at the top of this page.